Tyros, Tarsas
Seat of the National Imperial University
July 12, 2012
Tyros, an ancient city with a long history for scholars and learning, was the current seat for the most prestigious university in the nation. The city itself sat in the northern portion of the country four hundred kilometers from the coast on an alluvial plain along the Red River. All ancient cities in Tarsas were built along rivers and other water sources and Tyros was no exception. Today, the esteemed members of the Symphony, a group dedicated to preserving and furthering education across the world, had decided to give Tarsas the privilege of hosting the elections conference for the Head Librarian of the Symphony. The governor of the province had spared no expense in getting the city prepared as mandated by the Senate.
A military attachment had been promptly deployed. Having so many foreign delegates in once place and leaving it up to the local police, it had been decided, would be unacceptable. The governor was quite indignant, but his authority was overruled. The site of the conference would, of course, be the NIU. Classes had been cancelled for the duration of the conference. Students had been refunded one full semester in a Senate approved financial measure since no one knew exactly how long the conference would last. It was likely that the Head Librarian, should Tarsas be elected, would use this very campus to construct and house all Symphony related structures and information.
The Central Lecture Hall, an enormous room that was designed to seat over four thousand students at a time, had been remodeled for the conference. The long tables that circled the room and gave students a work surface had been removed. One large round table had been placed in the center of the room under a crystal chandelier. Large high definition screens were mounted around the room at intervals for the professor to be able to display the contents of the marker board to students across the room. These had been repurposed for use by the conference, with several being remounted so one could see a screen without having to turn his head if he was sitting at the table.
The marker board and most of the room’s décor remained unmodified to exude the environment that the room was built for, one of learning. For food and drink, a variety of finely aged wines and cheeses had been assembled. Meals were to be catered by the finest dining establishment in Tyros, which served a variety of international foods from all around the world along with a large selection of local choices. During the conference, finger foods would be available for consumption by delegates along with wine and water. Meals would be served at the normal consumption times with a much larger choice of beverages.
Provided in the city itself was an airport capable of hosting the largest international aircraft for extended periods of time. For transportation on the ground, the Tarsan government had paid for and appointed each delegation three luxury rental cars a piece. Should a delegation require more, a facility that could accommodate them was just minutes from the airport. The Crown Eagle Hotel, the best hotel in the city, had reserved two entire floors worth of suites for delegates to call home for the duration of the event. It was expected most wouldn’t be used, but the fee was being paid to keep them reserved regardless. All the preparations were only completed the day before the delegates were set to arrive, and the staff that was being paid to do the various needed jobs rushed to prepare themselves in the final hours of the twelfth of July.
Conference Room
National Imperial University
July 14, 2012
The delegate that arrived first was, of course, the Tarsan one. Marcellus Vespasianus Lucius, a well-known and successful diplomat from the Foreign Affairs Office, had been appointed by the Emperor for the event. It also helped that he was born and raised in and currently lived in Tyros. He had graduated with a Master’s in law from this very university before going on to work for the government. He had taken fine wine from his own cellars to serve during the event for the first five days, as was the custom for a host. He arrived early at 0600 hours for the first day. The delegates had all arrived the day before on the thirteenth and the conference was due to commence at eight.
The general orientation held the day before gave each delegate their rooms, cars, and a dedicated assistant that would be on call for them to use twenty four hours a day. The assistant’s job would be to mainly assist in navigating the city, operating delegate vehicles should they require it, and acting as a liaison between the host and guests. It took the next two hours for all delegates to assemble in the conference room just in time for the introduction at eight. As the clock struck eight, Lucius stood. He smiled and bowed to all in the room. “Greetings my fellow diplomats, I would like to welcome you to the Enlightened Empire of Tarsas. We are honored you have chosen our humble nation to host this event for the Symphony.”
He gestured to the table in front of him. “To make your experience here as comfortable as possible, we have provided a host of finger foods that you may request at any point during the deliberations. A menu should be in front of you. We also have a variety of wines for your consumption. Should you require anything at all, simply press the button on the remote device that is also in front of you and a servant will come and get you what you desire. A recording of all that goes on here will be made and submitted to the Head Librarian once they have been elected for storage in the Symphony archives. I believe that first we will need to start with nominations for the position of Head Librarian. The esteemed visiting delegates may speak nominations first then I will mention the candidate that we have prepared.” He took his seat. The first election for Head Librarian had begun.